1. Preparing for the Online Stages
- Ensure Your School Registers: All participating students must be registered through their schools. Individual student registrations will only be allowed if the school has no official representatives.
- Receive Access Details: Once registered, the school will receive an email containing the quiz link, exam timing, and any necessary access credentials.
- Download and Test Technology: Ensure the device (computer, laptop, or tablet) used for the competition has a stable internet connection, a compatible browser (Google Chrome recommended), and is capable of loading Google Forms without issues.
2. Technology and Device Requirements
- Devices: Each participating student should have access to a computer, laptop, or tablet. Smartphones are not recommended as they may not provide the best user experience.
- Internet Requirements: A stable internet connection with a minimum speed of 1 Mbps is recommended. Schools should have backup internet options available, such as mobile hotspots, to prevent disruptions during the test.
- Browser: Use an updated version of a supported browser preferably Google Chrome. Ensure that pop-ups and JavaScript are enabled in the browser settings.
3. Setting Up for the online stages Exam
- Quiet Testing Environment: Arrange for a quiet room with minimal distractions where students can take the test.
- Check Device Settings:
- Disable notifications and pop-ups to minimize distractions.
- Fully charge the device or connect it to a power source to avoid power loss during the test.
- Check Internet Stability: Perform a speed test to ensure the internet connection is stable. Make sure the network is not overloaded with other activities (e.g., streaming or heavy downloads).
4. Receiving and Accessing the Quiz
- Receive Quiz Link: The quiz link will be emailed to the school coordinator or supervising teacher. The link will be password-protected to ensure security.
- Password Announcement: The password to access the quiz will only be accessible shortly before the test starts to prevent early access. Supervisors must not share the password until the designated time.
5. Taking the online stages Test
- Log in and Open the Link: At the scheduled time, students should open the provided link and enter the password to access the quiz.
- Complete the Honor Code Agreement: Before starting, students must agree to the honor code, pledging to abide by competition rules and not engage in dishonest practices.
- Begin the Quiz: Carefully read each question and choose the best answer. Ensure to complete the quiz within the allocated time. The quiz may automatically submit once the time runs out.
6. Submission and Confirmation
- Automatic Submission: Once students submit their answers, a confirmation message will be displayed. Schools should ensure that students receive this confirmation before logging out.
- Technical Issues: If any technical problems arise (e.g., internet failure or device malfunction), immediately notify the competition support team at the provided contact details.
7. Step-by-Step Instructions for Teachers
- Before the Exam:
- Make sure you have the correct list of student representatives who will participate in the competition.
- Prepare a quiet and well-lit exam space where students can focus and complete the exam without disruptions.
- During the Exam:
- Supervise the students to ensure that all exam guidelines and rules are followed.
- Use a smartphone or digital camera to take a clear picture of each student representative while they are writing the exam. Make sure the image captures the student seated, the exam setup, and any visible ID if required.
- Ensure that the photo is high-quality and easily identifiable for media and record-keeping purposes.
- After the Exam:
- Send the photo(s) immediately after the exam is completed.
- Email or WhatsApp the pictures to the designated contact person from the ABO committee. Include the following details:
Important Notes
- Practice Test: Schools are encouraged to arrange a practice test session to familiarize students with the format and technology requirements.
- Support and Assistance: For any questions or technical assistance, contact the ABO support team at info@africanbiologyolympiad.org or call +2349028970126, +2349041741378.
By following these detailed instructions, your school can ensure a smooth and successful experience during the online stages of the competition, minimizing any disruptions or issues related to technology and connectivity.